90.49% of RAMS are approved more than 2 days in advance with Heresafe

Contractor Management and Health & Safety for Aerospace and Defence

Heresafe is a contractor management software platform for aerospace and defence, helping estates and security teams manage contractor compliance, RAMS approvals, permits to work, inductions and on-site visibility across restricted-access sites.

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Contractor scanning a QR code at a secure access turnstile in an aircraft hangar, using Heresafe's self-service check-in

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Working in outdated systems and struggling to keep track of contractors and their requirements across your restricted-access site?

100% of clients said that without Heresafe, managing contractors and workers would be less efficient.

Monitor contractors across every restricted area and guarantee compliance.

Gain a real-time view of every contractor across your site — whether they’re working in a hangar, workshop, or secure admin building. Simply manage and collect mandatory details in one automated, self-service Contractor Assurance Portal, whilst Heresafe’s built-in workflows ensure your compliance regime is followed 100%.

Eliminate bottlenecks at high-security entry points.

Let contractors complete your site safety induction and assessment before they even arrive on site. Our Self-Service Mobile Check-In with QR code sign-in removes queues at reception, does away with paper sign-in books, and frees up your security team to focus on access control rather than admin.

Ensure only cleared, approved contractors work in your most sensitive areas.

A digital Health and Safety Questionnaire enables you to pre-qualify contractors before they set foot on site, with automated alerts for expired documents and stricter access requirements for restricted zones and secure work areas. That supports Control of Work (CoW), giving Performing, Area and Isolating Authorities current competence information for sign-off rather than relying on a one-off check.

Moving to a contractor management and compliance system…

Aerospace and defence teams face unique challenges when it comes to contractor compliance across high-security sites, where restricted access, audit trails and clearance requirements raise the stakes of manual, paper-based systems – the ground an H&S/SHEQ/EHS Manager is accountable for on every one of those sites. How can we help you solve that?

Using outdated or paper-based systems…

Using Heresafe’s streamlined automation…

They lack efficiency, control & security leaving you vulnerable to corruption & lost data. Data is secured behind login settings & user permissions, archived & retrievable.

Visitors manually sign in and are given a pass and door key to access different areas on site, with no sufficient tracking process. Automates how visitors and contractors sign in or out of site with multiple kiosk modes and pass tracking for ongoing security.

Resistant to consolidation & merging. Brings information together easily to manage all your data in one central cloud-based system.

Unsuitable for agile business practices. Adaptability for your workflows & to meet changing requirements in contractor compliance.

Inadequate for managing scalability. Tiered packages & optional extras to meet your needs as you grow.

Lacking visuals which reduces your ability to easily review data & make quick decisions. Digital data dashboards provide simple yet effective visuals of your data that you can easily review & analyse.

Reduced capability for sharing internally, preventing collaborative working between security, reception and site teams. Contractor Assurance Portal & multi-user access allows you to store & share data, enabling collaborative working across your site.

Lacks the ability to troubleshoot, test or handle advanced workflows. Configured & built-in workflows, mandatory fields & approvals ensures your compliance regime is followed 100% of the time.

Repetitive manual contractor qualification process, taking up valuable time and man power. The automated online induction & assessment process plus self-service mobile Check-Ins, with geo-tagging technology, enables an easy & simple check in/out system that requires minimal input from internal teams.

Non-existent or limited visibility across site. Data is always complete & traceable with data trails throughout the system which provides you with important visibility & audit-ability.

When paper processes and manual sign-in books no longer cut it, Heresafe is here to keep your site secure and your contractors compliant.

Heresafe’s cloud-based system provides aerospace and defence teams with full visibility, live information and peace of mind knowing all stages of contractor management is covered.

Heresafe gives aerospace and defence teams one place to manage contractor records, RAMS, permits, inductions, check-ins and live on-site visibility across every restricted-access site.

Control room dashboard showing a facility floor plan with location pins, alongside desktop screens tracking contractor status, with an aircraft under maintenance visible in the hangar beyond

We support aerospace and defence teams including Collins Aerospace and KBR Aspire Defence with secure visitor sign-in, QR kiosk check-in and clearer on-site visibility across restricted-access sites.

Contractor scanning a QR code at a self-service check-in kiosk, with an aircraft visible through the hangar doors and a staff member checking a tablet nearby

From remote inductions and assessments to Digital Badges, Heresafe helps aerospace and defence teams manage contractor compliance before, during and after site attendance.

Digital badge verification showing approved contractor ID on a phone, tablet and laptop at an aerospace facility, with a jet engine visible in the hangar behind

Recommended Package for Aerospace & Defence

Our Stay Package for Aerospace & Defence delivers digital badges, kiosk check-in and Azure AD single sign-on for restricted, security-led sites.

Included

Digital badge
Kiosk mode
Azure AD single sign-on
Role-based permissions
Issued item tracking
Custom visit questions
Banned contractor management
Credential status matrices
Expected on-site and On-site now
Usage stats and reporting

from

£2,000 per month

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See more included in StayMore included in Stay

Mobile check-in
Staff and house contractors
Late-stayer escalation
Sub-contractor management
Red and yellow cards
Secure, UK-hosted platform
Induction with assessment
Document review workflow
Your HSEQ questionnaire
Projects and Authorisations to Work
Full digital permits to work
RAMS review workflow
Fire register
Check-in and check-out
Configurable alerts
Share unique site rules per project or event

Learn more about what’s included in Stay →

Going further with Enterprise

Enterprise builds on Stay, adding:

Security questionnaire completionWe complete your security and supplier review, with dedicated IT and technical meetings.

Custom badge templatesPasses that match your own access and clearance markings.

Get an Enterprise quote See what’s in Enterprise →

Popular add-ons, on any packageVisitor managementVehicle and parking managementMultiple inductions and assessmentsSee all add-ons →

Collins Aerospace — part of Raytheon Technologies Corp and a global leader in aerospace and defence — worked with Heresafe to move its Prestwick Service Center from manual, paper-based contractor management to a single system. The 250,000 sq ft site receives over 10 contractors a day; Heresafe now handles onboarding, remote induction, document verification and secure QR sign-in, replacing what had been a slow, email-heavy process with no clear audit trail.

Read the full Collins Aerospace case study →

Find out if you’re ready with our Heresafe Onboarding Kit

Unsure if Heresafe is the right fit? We understand that choosing a new system can be challenging. That’s why we’ve developed our Onboarding Kit to simplify the decision-making process.

Check our package details

Each package includes everything in the one before it, so you can start where you are and grow from there.

Make it your own

You’ll get to see and choose your customisation options, and check out the add-ons you can bring into any package, at any time – so the system is exactly what you want and need.

Getting you started and seeing value

Keeping this guide with you, and working closely with us, we can walk you through onboarding so you can be completely up and running with your own Heresafe system.

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It’s easy to get started.

Step 1

Book a demo of Heresafe with the team.

Step 2

We’ll chat through your requirements and see if Heresafe is right for you.

Step 3

We’ll send you demo access and our onboarding kit to help you decide what you need.

Step 4

You decide if we’re right for you, with clear pricing and no pushy sales calls.

Step 5

Like what you see and hear? Let’s get you onboarded with Heresafe!