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87.5% of clients agreed that Heresafe's automation of reminders and alerts and real-time visual dashboards helps maintain contractor compliance whilst remote working.Compliance That Stays Current, Not Just Checked Once at Onboarding
Induction, review and renewal, handled the same way for every contractor - so compliance doesn't quietly go stale between prequalification and their next job.
Book a demoCompliance that holds up under review, not just at onboarding
Every submission goes through Accept, Reject or Refer, every induction has a recorded pass or fail, every permit is logged and traceable and every contractor is requalified on a set schedule rather than left approved indefinitely after a single check.
That creates a clear record of continuous monitoring and competency management, so when an auditor asks how you know a contractor is still compliant, you can show the evidence rather than rely on someone’s memory.
Every submission gets reviewed, not rubber-stamped
Submitted documents and credentials go through Heresafe’s built-in Accept, Reject or Refer workflow. Reviewers can accept a submission, reject it with a reason that is automatically sent back to the contractor, or refer it internally for further review before a decision is made. Credential Matrices provide a searchable single grid view of every requirement against every company and worker, including when each one was requested, so any gaps are visible at a glance rather than discovered the hard way.
Induction is tracked, not taken on trust
Contractors complete your site induction remotely, followed by an assessment that checks understanding rather than logging a click-through. The Induction Dashboard then gives your Induction & Access Coordinator full visibility of who has passed across every contractor before site access is issued, so nobody reaches site without the required induction being confirmed.
Sub-contractors held to the same standard
Sub-Contractor Management extends the same prequalification, review and induction requirements down to the sub-contractors a primary contractor brings onto a job — so compliance doesn’t quietly stop at the company you contracted with directly.
RAMS reviewed at job level, not just once
RAMS and method statements go through the same Accept/Reject/Refer review, but at job level — confirming they’re suitable and site-specific for the actual work, not generic boilerplate carried over from the last job.
Performance gets tracked, not forgotten once a job’s done
Contractor Rating scores a contractor against the work they’ve actually completed, with that score stored against both the project and the contractor’s profile — plus a full timeline of the questions asked and answers given behind it, so the rating is backed by a record, not just a number. Project Approval Restrictions stop a company being accepted onto a project until every credential requirement is valid, unless a user has explicit override permission.
A rejection sticks, everywhere
Organisation-wide contractor bans prevent a company that has failed compliance checks or been removed from site from simply being added again elsewhere in your organisation. The restriction stays against the company record, so every site works from the same decision rather than relying on one manager to remember it and another to be told.
Who approved it is on record too
Every approval carries an ‘Approved by’ audit trail — showing exactly who signed off a contractor onto a project, including visibility over any credential overrides — so accountability doesn’t depend on someone remembering who said yes.
Every closed job feeds the next one
A completed job doesn’t just end — its rating, any non-conformance, and its compliance record feed straight back into how that contractor’s assessed the next time they’re prequalified for work, so the lifecycle tightens instead of resetting to zero each time.
Di Hudson, Group Head of IT, Goodwood Group Read full case study“The Heresafe system is enabling us to work collaboratively with our contractors and ensure compliance standards. The workflows are excellent and the system itself is self-explanatory; it is working exactly how we envisaged, and we can’t wait to roll it out around the Estate.”
Find out if you’re ready with our Heresafe Onboarding Kit
Unsure if Heresafe is the right fit? We understand that choosing a new system can be challenging. That’s why we’ve developed our Onboarding Kit to simplify the decision-making process.
Check our package details
No matter which package you choose, you’ll receive the best features tailored for you and your team, to achieve your automation and management goals. Find more details on the available packages.
Make it your own
You’ll get to see and choose your customisation options, and check out the available add-ons and extras so the system is exactly what you want and need.
Getting you started and seeing value
Keeping this guide with you, and working closely with us, we can walk you through onboarding so you can be completely up and running with your own Heresafe system.
It’s easy to get started.
Step 1
Book a demo of Heresafe with the team.
Step 2
We’ll chat through your requirements and see if Heresafe is right for you.
Step 3
We’ll send you demo access and our onboarding kit to help you decide what you need.
Step 4
You decide if we’re right for you. No pushy sales calls.
Step 5
Like what you see and hear? Let’s get you onboarded with Heresafe!
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