- PricingSkip the sales pitch – our prices are already public.
- Clients
See who we are working with and what they have to say about Heresafe.- Resources
Check out our blog, useful guides, whitepapers and product videos.
How Robust Is Your Permit to Work System: Complete a Mini-Audit
Are you confident in your permit-to-work system? Do you believe your workplace is safe and all safety procedures are being followed correctly? Put that to the test with our mini-audit!
Book a demoMini-Audit of your Permit to Work System
Are you confident in your permit-to-work system? Do you believe your workplace is safe and all safety procedures are being followed correctly? Put that to the test with our mini-audit, a shorter version of our full audit checklist, designed to help you quickly identify whether a full audit and comprehensive review of your Permit to Work System is required.
Our quiz is designed to assess your permit-to-work system and ensure it is doing all that it should to maintain a safe working environment. The questions cover various aspects of the system, from training and competence requirements to emergency procedures and regular audits. It’s not about getting all the answers right – it’s about ensuring safety at your workplace – so answer as honestly as possible.
Remember, this quiz is not a comprehensive checklist. We recommend completing the full audit checklist and a review of your permit to work system regularly. This will help ensure that your system is robust and safe.
So, are you ready to take the quiz? Start the quiz by selecting Yes/No to each of the questions below.
Good luck!
#1. Do the authorised issuers possess adequate knowledge about the hazards associated with the relevant plant?
Contextual hazard awareness: Understanding the hazards is crucial for assessing risks and implementing appropriate safety measures, thereby ensuring the safety of all personnel.
#2. Does the permit explicitly outline the safety precautions to be adhered to by permit users and other responsible individuals?
Explicit safety precautions: This ensures that everyone involved in the work is aware of the necessary precautions, thereby promoting a culture of safety.
#3. Is there a process for reviewing the permit system at specified intervals?
Review Process: Regular reviews can help to ensure that the system remains effective and up-to-date, taking into account changes in operations, technology, regulations, and best practices. This contributes to continuous improvement in safety management.
#4. Do the permits distinctly outline the task to be performed, the recipient of the permit, and the specific plant or location where the work is to be carried out?
Specific data capture: Clear and specific information on the permit ensures that the work is carried out as planned, in the correct location and by the authorised person, reducing the risk of accidents.
#5. If there are isolations common to more than one permit, is there a procedure to prevent the isolation from being removed before all the permits have been signed off?
Authorisation to Remove Isolation procedures: This procedure ensures that safety measures remain in place until all associated work has been completed and checked.
#6. Is it mandatory for a copy of the permit to be exhibited at the work site?
Permit copies on display: Displaying a copy of the permit at the work site allows everyone in the area to be aware of the ongoing work and its associated hazards, promoting a safer work environment.
#7. Does the safety induction training include a comprehensive overview of the permit system?
Permit training: Training on the permit system ensures that all personnel are aware of the permit system and its importance in maintaining safety on site.
#8. Is it well-understood by all concerned parties which types of work or areas require the use of permits?
Understanding the scope of the permit system: ensures that it is applied correctly and consistently, reducing the risk of accidents due to unpermitted work.
#9. Is the permit holder required to sign the permit to acknowledge that they have read and understood the hazards and control measures detailed in the permit?
Permit Acceptance: The recipient’s signature confirms their understanding of the permit conditions and their commitment to follow the safety measures, which is crucial for ensuring safety.
#10. Is there a system in place to monitor or conduct periodic checks to confirm adherence to permits?
Permit Checks: Ensures that the permit system is being followed correctly and consistently, which is crucial for maintaining safety standards.
#11. Is there a process to identify and monitor tasks that necessitate the disabling of safety devices, such as fire and gas detectors, and to ensure that contingency plans and precautions are in place?
Disabling of devices protocol: This ensures that safety is not compromised when safety devices are inhibited and that there are plans in place to manage any potential risks.
#12. Is there a definitive requirement to halt work conducted under a permit if there are changes in site conditions or emergence of new hazards?
Stop works: Â This allows for reassessment of risks and implementation of additional safety measures if necessary, thereby maintaining a safe working environment.
#13. Is there a system in place to coordinate all work activities and identify potential interactions?
Coordination and avoiding clashes: Coordination of work activities helps prevent accidents caused by unexpected interactions between different tasks.
#14. Are there well-documented isolation procedures for potentially hazardous plant equipment, and do they cater for long-term isolation?
Isolation Procedures documented: Well-documented isolation procedures ensure that the necessary precautions are taken when working on hazardous equipment, thereby enhancing safety.
#15. Do the training and competence requirements extend to contractors who have responsibilities under the permit-to-work system?
Competent Contractors: Contractors are part of the workforce and their actions can impact safety. Therefore, they should also meet the same standards of training and competence.
Results
Congratulations! The mini-audit indicates you and other stakeholders concerned have a strong understanding of the permit-to-work system and its importance in maintaining a safe working environment. Your knowledge and adherence to the system are commendable. However, it’s important to remember that safety is an ongoing process. We recommend you to complete the full audit quiz below. Remember, regular reviews ensure that your system remains robust and safe.
It seems there are some areas of the permit-to-work system that may need further attention. This system is crucial for maintaining a safe working environment, and it’s important that all aspects are thoroughly understood and implemented. We recommend you to review the areas where you answered ‘No’ and take necessary actions to address them. Also, completing the full audit quiz below will highlight any further areas for improvement and help ensure that your system is robust and safe. Remember, safety is everyone’s responsibility.
Are you ready for a full audit?
Heresafe: Permit to Work System
Transform How You Manage Workplace Safety with Heresafe’s Permit to Work System
Heresafe’s digital Permit to Work System is redefining how organisations manage workplace safety, compliance and operational efficiency. By replacing outdated, paper-based permit systems with a streamlined, cloud-based solution, Heresafe enables safety teams to maintain greater control, visibility and accountability across all high-risk activities. Organisations have reported significant reductions in administrative workload, faster approval times and improved communication between teams. Most importantly, it creates a culture of accountability and proactive risk management.
Unlike traditional systems, Heresafe’s permit to work software offers customised permit templates and workflow automation, allowing you to tailor the system to your organisation’s unique operational requirements. This flexibility ensures that every permit aligns precisely with your processes, whether you’re managing hot work, confined space entry, working at height or electrical isolation.
With robust permission settings, you can define exactly who is authorised to issue, review and close permits – ensuring that only qualified individuals are involved in critical safety decisions. This not only enhances reliability but also supports a transparent audit trail that strengthens compliance and governance.
The Heresafe platform provides a real-time, centralised view of all ongoing and planned high-risk work, giving teams and management full visibility across multiple sites and locations. This comprehensive oversight helps to identify overlaps, prevent conflicts and promote safer work coordination.
Interested in what making the switch could look like for you?
Explore more:
How to digitally manage your permit to work process
How a permit to work system enhances site induction and safety compliance
What should your permit to work system include?
Permit to Work System Guide for Safe Work Practices
Work
Manage projects, permits and passes in one place.
IncludedfromBook a demo£1,250 per monthHeresafe PtW System: Key Features
- Unified Access, Permissions, and Scalability: Ensure data security and scalability with Heresafe’s unified access environment, tailoring permission types based on roles and responsibilities within your permit-to-work system and providing unlimited users with scalable packages.
- Database of competent persons: Store all training records and collate your database of competent and authorised users, with automated reminders when training is due for renewal.
- Real-Time Reporting: Access permit dashboards, and on-site audit reports in real-time across multiple sites, for informed decision-making.
- Custom Permit Template: Streamline the PTW and ATW process with Heresafe’s digital permit management system that replicates your existing templates.
- Incident management: Proactively track incidents to maintain safety standards.
- Permit Mapping:
Map live permits across locations, to easily visualise high-risk works and identify any potential clashes - Audit High-risk works:
Perform audits on high-risk works, attach pictures and templates to create detailed audits. - Retrievable Records: Access a robust log for permits and associated documentation, ensuring transparency and compliance.
Why Choose Heresafe?
- Elevate safety standards and enhance compliance.
- Experience secure access, streamlined workflows and real-time reporting.
- Choose Heresafe to take your permit safety and compliance management to the next level.
What our clients say about us…
Jake Gordon, Health & Safety Officer Read full case study“The project managers can upload projects that are going to happen, so the permit to work team can be aware of upcoming documentation. This improves the speed at which we can process permits by understanding what companies still need to submit.”
- Clients
