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90.49% of RAMS are approved more than 2 days in advance with HeresafeContractor Management and Health & Safety for Oil and Gas
Heresafe is a contractor management software platform for oil and gas, helping HSE and operations teams manage contractor compliance, RAMS approvals, permits to work, inductions and on-site visibility across upstream, downstream and multi-site operations.
Trusted byBook a demoWorking in outdated systems and struggling to keep track of contractors and their requirements across your high-risk sites?
100% of clients said that without Heresafe, managing contractors and workers would be less efficient.
Monitor contractors across every restricted area and guarantee compliance.
Gain a real-time view of every contractor across your operations — whether they’re working on a rig, in a refinery, or on a pipeline route. Simply manage and collect mandatory details in one automated, self-service Contractor Assurance Portal, whilst Heresafe’s built-in workflows ensure your compliance regime is followed 100%.
Eliminate bottlenecks at high-hazard entry points.
Let contractors complete your site safety induction and assessment before they even arrive on site. Our Self-Service Mobile Check-In with QR code sign-in removes queues at reception, does away with paper sign-in books, and frees up your HSE team to focus on safety rather than admin.
Ensure only compliant contractors work in your highest-risk areas.
A digital Health and Safety Questionnaire enables you to pre-qualify contractors before they set foot on site, with automated alerts for expired documents and stricter access requirements for high-hazard or permit-controlled areas. That supports competence assurance for Performing, Area and Isolating Authorities, keeping contractor status current rather than treating a one-off check at the gate as proof they remain qualified.
Moving to a contractor management and compliance system…
Oil and gas operations face unique challenges when it comes to contractor compliance in high-hazard environments, where IOGP 2024 data shows contractors accounted for 26 of 32 industry fatalities (81%), and manual, spreadsheet-based systems struggle to keep pace with regulatory scrutiny – the exact ground an H&S/SHEQ/EHS Manager is accountable for, including everything a Management of Change process hands over into contractor-facing work. How can we help you solve that?
Using outdated or paper-based systems…
Using Heresafe’s streamlined automation…
They lack efficiency, control & security leaving you vulnerable to corruption & lost data. Data is secured behind login settings & user permissions, archived & retrievable.Extreme susceptibility to human error. Standardised data input with alerts and escalation processes removing the risk of human error.Resistant to consolidation & merging. Brings information together easily to manage all your data in one central cloud-based system.Permit-to-work and SIMOPS conflicts are hard to spot across multi-tier subcontracting. Integrates with permit-to-work systems to detect and prevent conflicts in high-hazard activities – the same ground the industry files under Control of Work (CoW).Inadequate for managing scalability. Tiered packages & optional extras to meet your needs as you grow.Lacking visuals which reduce your ability to review data & make quick decisions. Digital data dashboards provide simple yet effective visuals of your data that you can easily review & analyse.Reduced capability for sharing internally across onshore, offshore and multi-site operations. Contractor Assurance Portal & multi-user access allows you to store & share data, enabling collaborative working across onshore, offshore and multi-site operations – not left to one Site, Plant & Operations Manager to hold together.Lacks the ability to troubleshoot, test or handle advanced workflows. Configured & built-in workflows, mandatory fields & approvals ensures your compliance regime is followed 100% of the time.Repetitive manual contractor qualification process, taking up valuable time and man power. The automated online induction & assessment process plus self-service mobile check-ins, with geo-tagging technology, enables an easy check in/out system that requires minimal input from internal teams.Non-existent or limited visibility across sites. Data is always complete & traceable with data trails throughout the system which provides you with important visibility & audit-ability.When spreadsheets and manual processes no longer cut it, Heresafe is here to keep your operations safe and your contractors compliant.
Heresafe’s cloud-based system provides oil and gas teams with full visibility, live information and peace of mind knowing all stages of contractor management is covered.
Heresafe gives oil and gas HSE and operations teams one place to manage contractor records, RAMS, permits, inductions, check-ins and live on-site visibility across every site.
Heresafe supports oil and gas operators with permit-to-work integration, automated credential management and clearer contractor visibility across upstream, downstream and multi-site operations.
From remote inductions and assessments to Digital Badges, Heresafe helps oil and gas teams manage contractor compliance before, during and after site attendance.
Recommended Package for Oil & Gas
Our Stay Package for Oil & Gas delivers digital permits, site mapping and sub-contractor control for high-hazard sites where permit clashes and restricted areas carry the most risk.
IncludedfromBook a demo£2,000 per monthLearn more about what’s included in Stay →See more included in StayMore included in Stay
- Projects and Authorisations to Work
- Permit dashboard and log
- Permit notifications
- Banned contractor management
- Credential status matrices
- Check-in and check-out
- Mobile check-in
- Kiosk mode
- Issued item tracking
- Custom visit questions
- Role-based permissions
- Configurable alerts
- Document review workflow
- Your HSEQ questionnaire
- Induction with assessment
- Share unique site rules per project or event
Going further with Enterprise
Enterprise builds on Stay, adding:
Custom permit templates, from £1,250 eachBuild your own hot work, confined space and SIMOPS forms when the nine pre-set types don’t match yours.Multiple questionnaire typesAsk high-risk and low-risk contractors different pre-qualification questions.Popular add-ons, on any packageShift handover moduleMultiple inductions and assessmentsAdditional companies and workersSee all add-ons →Find out if you’re ready with our Heresafe Onboarding Kit
Unsure if Heresafe is the right fit? We understand that choosing a new system can be challenging. That’s why we’ve developed our Onboarding Kit to simplify the decision-making process.
Check our package details
Each package includes everything in the one before it, so you can start where you are and grow from there.
Make it your own
You’ll get to see and choose your customisation options, and check out the add-ons you can bring into any package, at any time – so the system is exactly what you want and need.
Getting you started and seeing value
Keeping this guide with you, and working closely with us, we can walk you through onboarding so you can be completely up and running with your own Heresafe system.
Read more in the
Heresafe BlogIt’s easy to get started.
Step 1
Book a demo of Heresafe with the team.
Step 2
We’ll chat through your requirements and see if Heresafe is right for you.
Step 3
We’ll send you demo access and our onboarding kit to help you decide what you need.
Step 4
You decide if we’re right for you, with clear pricing and no pushy sales calls.
Step 5
Like what you see and hear? Let’s get you onboarded with Heresafe!
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