95% of all Heresafe clients agreed that Heresafe helped them improve their productivity.

Contractor Management and Health & Safety for Rail and Transport

Automate your time consuming process, achieve 360 visibility and greater control across your stations, depots and infrastructure

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Two rail contractors reviewing a tablet on an elevated station platform, with a train on the tracks below

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Working across multiple sites, depots, stations or access points and struggling to keep track of contractors, workers and their requirements?

100% of clients said that without Heresafe, managing contractors and workers would be less efficient.

Monitor contractors across your network and maintain compliance.

Get one clear view of contractor compliance across sites, with real-time information, reporting and digital dashboards. Mandatory worker details, credentials and supporting documents are collected through the self-service Contractor Assurance Portal, while built-in workflows and mandatory fields help ensure your compliance process is followed consistently.

Reduce pressure at site access points.

Contractors and workers can complete site safety inductions and assessments before they arrive. Self-Service Mobile Check-In then lets them sign in using a simple QR code at depots, stations, compounds or other access points, reducing queues, manual checks, paper sign-in books and the need for kiosk hardware.

Safer, approved contractors, sub-contractors and workers.

A digital Health and Safety Questionnaire helps you pre-qualify contractors before they reach site, while automated alerts and reminders flag expired documents and help key contractors stay qualified. Contractor profiles, compliance data and reporting can be shared across your network, with live On-site Now reporting and a full audit history of visits, permits and jobs to support compliance KPIs. For PICOPs, COSSs and teams working within Safe Work Leader / SSOW planning, that means a lapsed credential is visible before a possession or job starts, not discovered when someone is already on site or expected to undertake, supervise or authorise the work.

Moving to a contractor management and compliance system…

Engineering and HSEQ teams face unique challenges when it comes to contractor compliance across highly-controlled and high-risk areas on sites. Life is made harder relying on manual and spreadsheet-based systems to manage safety compliance. How can we help you solve that?

Using outdated and manual systems…

Using Heresafe’s streamlined automation for contracted works on your site…

They lack efficiency, control & security leaving you vulnerable to corruption & lost data. Data is secured behind login settings & user permissions, archived & retrievable.

Extreme susceptibility to human error. Standardised data input with alerts escalations processes removing the risk of human error.

Resistant to consolidation & merging. Brings information together easily to manage all your data in one central cloud-based system.

Unsuitable for agile business practices. Adaptability for your workflows & to meet changing requirements in contractor compliance.

Inadequate for managing scalability. Tiered packages & optional extras to meet your needs as you grow.

Lacking visuals which reduces your ability to easily review data & make quick decisions. Digital data dashboards provide simple yet effective visuals of your data that you can easily review & analyse.

Reduced capability for sharing internally, preventing you from working collaboratively across multiple projects and events. Contractor Assurance Portal & multi-user access allows you to store & share data, enabling collaborative working across teams and stations.

Relying on one person to keep contractor records current. Shared access reduces reliance on a single Site, Plant & Operations Manager to maintain records.

Repetitive manual contractor qualification process, taking up valuable time and man power. The automated online induction & assessment process plus self-service mobile Check-Ins, with geo-tagging technology, enables an easy & simple check in/out system that requires minimal input from internal teams.

Non-existent or limited visibility across projects. Data is always complete & traceable with data trails throughout the system which provides you with important visibility & audit-ability.

When spreadsheets and sign-in books no longer cut it, Heresafe is here to keep your network safe and your contractors compliant.

Heresafe’s cloud-based system provides rail and transport teams with full visibility, live information and peace of mind knowing all stages of contractor management is covered.

Heresafe helps Great Western Railway move from manual, paper-based contractor management to a single live portal accessible across the business.

Rail contractors reviewing a compliance dashboard on a laptop in an office overlooking the station platform, with a stack of paper folders on the desk

Reducing reliance on one person to keep contractor records current, with shared access across teams and stations.

Station supervisor reviewing contractor status on a tablet with two rail contractors on a station platform

Helping to maintain contractor compliance with remote induction & assessment and Digital Badges, Heresafe has been developed with your network in mind.

Contractor scanning a QR digital badge on a phone at a rail platform ticket gate, with a train and second worker checking a phone nearby

“From the moment we engaged with April we felt that Heresafe understood what we wanted. The interactions never felt like a sales pitch. From our initial meetings, where GWR were discussing changes, these changes were being made by James in real time during the meeting. Had never experienced this level of support before.”

Mark Farrell, Engineering Services Manager, First Great Western Railway Read full case study

Find out if you’re ready with our Heresafe Onboarding Kit

Unsure if Heresafe is the right fit? We understand that choosing a new system can be challenging. That’s why we’ve developed our Onboarding Kit to simplify the decision-making process.

Check our package details

Each package includes everything in the one before it, so you can start where you are and grow from there.

Make it your own

You’ll get to see and choose your customisation options, and check out the add-ons you can bring into any package, at any time – so the system is exactly what you want and need.

Getting you started and seeing value

Keeping this guide with you, and working closely with us, we can walk you through onboarding so you can be completely up and running with your own Heresafe system.

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It’s easy to get started.

Step 1

Book a demo of Heresafe with the team.

Step 2

We’ll chat through your requirements and see if Heresafe is right for you.

Step 3

We’ll send you demo access and our onboarding kit to help you decide what you need.

Step 4

You decide if we’re right for you, with clear pricing and no pushy sales calls.

Step 5

Like what you see and hear? Let’s get you onboarded with Heresafe!

Book a demo