Mini Audit for a Robust Permit to Work System - Heresafe
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How Robust Is Your Permit to Work System: Complete a Mini-Audit

Are you confident in your permit-to-work system? Do you believe your workplace is safe and all safety procedures are being followed correctly? Put that to the test with our mini-audit!

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Mini-Audit of your Permit to Work System

Are you confident in your permit-to-work system? Do you believe your workplace is safe and all safety procedures are being followed correctly? Put that to the test with our mini-audit, a shorter version of our full audit checklist, designed to help you quickly identify whether a full audit and comprehensive review of your Permit to Work System is required.

Our quiz is designed to assess your permit-to-work system and ensure it is doing all that it should to maintain a safe working environment. The questions cover various aspects of the system, from training and competence requirements to emergency procedures and regular audits. It’s not about getting all the answers right – it’s about ensuring safety at your workplace – so answer as honestly as possible.

Remember, this quiz is not a comprehensive checklist. We recommend completing the full audit checklist and a review of your permit to work system regularly. This will help ensure that your system is robust and safe.

So, are you ready to take the quiz? Start the quiz by selecting Yes/No to each of the questions below.

Good luck!

 

#1. Is there an established policy that guides the evaluation of risks associated with high-hazard operations and maintenance tasks, as well as their management procedures?

Established Risk Assessment Policy: Having an established policy for risk assessment of high-hazard operations and maintenance activities is crucial. This ensures that all potential risks are identified, evaluated, and mitigated before any work begins. It helps in maintaining a safe working environment and prevents accidents or incidents that could harm employees or damage equipment.

#2. Are the goals of the permit system well articulated and comprehended?

Clear Understanding of Permit System Objectives: The objectives of the permit system need to be clearly defined and understood by all involved. This ensures that everyone knows their roles and responsibilities, and what they need to do to comply with the system. It also ensures that the system is implemented and used correctly, which is essential for it to be effective in preventing accidents and ensuring safety.

#3. Does the permit system have the adaptability to accommodate potentially dangerous tasks that were not specifically recognised at the time of its inception?

Flexibility of the Permit System: The permit system should be flexible enough to accommodate potentially dangerous tasks that were not specifically recognized at the time of its inception. This is important because work environments and tasks can change over time, and new hazards can emerge. A flexible system can adapt to these changes and continue to provide effective risk management.

#4. Are the responsibilities for managing the permit-to-work system, designing the permit form and system scope, determining the type of jobs that require a permit, and controlling contractors clearly defined?

Clear definition of responsibilities: ensures that everyone involved in the system knows their roles and duties. This promotes accountability and effective implementation of the system.

#5. Is it well-understood by all concerned parties which types of work or areas require the use of permits?

Understanding the scope of the permit system: ensures that it is applied correctly and consistently, reducing the risk of accidents due to unpermitted work.

#6. Is there a clear guideline on who has the authority to issue permits?

Clear guidelines on permit issuance: Clear guidelines ensure that only qualified and authorised individuals can approve potentially hazardous work, enhancing the safety of the workplace.

#7. Are there clear procedures on how to obtain permits for specific jobs?

Clear procedures: Accessible and clear procedures are essential to make the permit system easy to use and follow, ensuring that all necessary permits are obtained before work begins.

#8. Is there a rule preventing individuals from issuing permits to themselves?

Prevention from self-issue of permits: This rule prevents potential conflicts of interest and ensures that the permit approval process is unbiased and thorough.

#9. Is the permit system recognised as essential for certain types of work throughout the site or installation?

Importance Recognised: Recognition of the system’s importance promotes compliance and ensures that the system is used whenever necessary.

#10. Are copies of permits issued for the same equipment/area kept and displayed together?

Displaying permits together by area/equipment: Keeping and displaying permits together allows for easy tracking and coordination of work activities, reducing the risk of accidents due to overlapping work.

#11. Is there a system in place to coordinate all work activities and identify potential interactions?

Coordination and avoiding clashes: Coordination of work activities helps prevent accidents caused by unexpected interactions between different tasks.

#12. Does the permit form provide a space to cross-reference other relevant certificates and permits?

Cross-referencing with other certificates & permits: Cross-referencing permits ensures that all necessary permissions have been obtained and relevant safety procedures are followed.

#13. Is there a procedure to ensure that all potentially affected individuals agree to the proposed work before it begins?

Agreeing to permitted works: Gaining agreement from all affected parties ensures that everyone is aware of the planned work and can take necessary precautions.

#14. If there are isolations common to more than one permit, is there a procedure to prevent the isolation from being removed before all the permits have been signed off?

Authorisation to Remove Isolation procedures: This procedure ensures that safety measures remain in place until all associated work has been completed and checked.

#15. If an electronic system is used, is there a reliable method to recover the coordination of work activities if the electronic system fails?

Recovery Method: A recovery method ensures that work coordination can continue even in the event of a system failure, maintaining safety and productivity.

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Finish

Results

Congratulations! The mini-audit indicates you and other stakeholders concerned have a strong understanding of the permit-to-work system and its importance in maintaining a safe working environment. Your knowledge and adherence to the system are commendable. However, it’s important to remember that safety is an ongoing process. We recommend you to complete the full audit quiz below. Remember, regular reviews ensure that your system remains robust and safe.

It seems there are some areas of the permit-to-work system that may need further attention. This system is crucial for maintaining a safe working environment, and it’s important that all aspects are thoroughly understood and implemented. We recommend you to review the areas where you answered ‘No’ and take necessary actions to address them. Also, completing the full audit quiz below will highlight any further areas for improvement and help ensure that your system is robust and safe. Remember, safety is everyone’s responsibility.

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Are you ready for a full audit?

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Heresafe: Permit to Work System

Transform How You Manage Workplace Safety with Heresafe’s Permit to Work System

Heresafe’s digital Permit to Work System is redefining how organisations manage workplace safety, compliance and operational efficiency. By replacing outdated, paper-based permit systems with a streamlined, cloud-based solution, Heresafe enables safety teams to maintain greater control, visibility and accountability across all high-risk activities. Organisations have reported significant reductions in administrative workload, faster approval times and improved communication between teams. Most importantly, it creates a culture of accountability and proactive risk management.

Unlike traditional systems, Heresafe’s permit to work software offers customised permit templates and workflow automation, allowing you to tailor the system to your organisation’s unique operational requirements. This flexibility ensures that every permit aligns precisely with your processes, whether you’re managing hot work, confined space entry, working at height or electrical isolation.

With robust permission settings, you can define exactly who is authorised to issue, review and close permits – ensuring that only qualified individuals are involved in critical safety decisions. This not only enhances reliability but also supports a transparent audit trail that strengthens compliance and governance.

The Heresafe platform provides a real-time, centralised view of all ongoing and planned high-risk work, giving teams and management full visibility across multiple sites and locations. This comprehensive oversight helps to identify overlaps, prevent conflicts and promote safer work coordination.

Interested in what making the switch could look like for you?

Explore more:

How to digitally manage your permit to work process

How a permit to work system enhances site induction and safety compliance

What should your permit to work system include?

Permit to Work System Guide for Safe Work Practices

Heresafe Permits

Included
  • Access 9 Pre-set Permit Types
  • Digitally Issue, Send, Accept & Sign Permits Across Locations
  • Digital Signatures
  • Include Work Team Register
  • Request, Review & Attach Approved RAMS
  • Search/Filter Permit Log (by a number of criteria e.g by permit issuer, permit status, location, date, company etc.)
  • Permit Dashboard by Status & Type High-Risk Permit
  • Permit Duplication Function
  • Permit Handover (for managing permit responsibilities)
  • Automated Notifications and Alerts of Permit Issue, Acceptance & Return
  • Restrict Permit Issue to Inducted Workers & Approved Companies
  • Permissions by Permit Type
  • Record and Upload your Permit Audit
  • (Prefer to use your own custom permit templates? Add on: Custom Permit Templates from £1,250 per template)
from
£599 per month
Book a demo

Heresafe PtW System: Key Features

  1. Unified Access, Permissions, and Scalability: Ensure data security and scalability with Heresafe’s unified access environment, tailoring permission types based on roles and responsibilities within your permit-to-work system and providing unlimited users with scalable packages.
  2. Database of competent persons: Store all training records and collate your database of competent and authorised users, with automated reminders when training is due for renewal.
  3. Real-Time Reporting: Access permit dashboards, and on-site audit reports in real-time across multiple sites, for informed decision-making.
  4. Custom Permit Template: Streamline the PTW and ATW process with Heresafe’s digital permit management system that replicates your existing templates.
  5. Incident management: Proactively track incidents to maintain safety standards.
  6. Permit Mapping:
    Map live permits across locations, to easily visualise high-risk works and identify any potential clashes
  7. Audit High-risk works:
    Perform audits on high-risk works, attach pictures and templates to create detailed audits.
  8. Retrievable Records: Access a robust log for permits and associated documentation, ensuring transparency and compliance.
Why Choose Heresafe?
  • Elevate safety standards and enhance compliance.
  • Experience secure access, streamlined workflows and real-time reporting.
  • Choose Heresafe to take your permit safety and compliance management to the next level.

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