Heresafe for Procurement & Finance

For Procurement

The requirement here is supplier credentials, commercial terms and a defensible due-diligence record. Contract and renewal terms are set out plainly rather than negotiated fresh with every buyer. Heresafe is listed as “Heresafe Contractor Management and Compliance System” on G-Cloud 14, the Crown Commercial Service’s Digital Marketplace framework, making it directly awardable to NHS trusts, universities, local authorities and other public-sector organisations without a lengthy procurement process. ISO 9001 and ISO 27001 certification sit alongside that as supplier due-diligence evidence, and a Data Processing Agreement is available directly for your own GDPR and data protection sign-off, rather than something Legal has to chase separately.

A track record across regulated sectors

Heresafe is already in use across sectors that run their own strict supplier assurance processes before award, including the NHS, higher education, rail and transport, and manufacturing. Each of those organisations will have run its own due-diligence process before award, on top of the G-Cloud listing and ISO certification above, not instead of it.

For Finance

Heresafe is structured so an organisation can start with the compliance foundation and add live-site or project-level control later as the requirement actually grows, rather than buying capability upfront that sits unused. The user count isn’t what drives the cost, so a growing team doesn’t turn into a renegotiation. That structure is the basis for a measurable efficiency case rather than “it saves time” left unquantified: one higher-education client using Heresafe cut the time spent onboarding and pre-qualifying contractors by 81.25%. The current pricing structure and costs are set out on the pricing page.

How the buying process actually works

Every level, from the compliance foundation through to Enterprise, is bought through a demo rather than a self-serve sign-up, so pricing and scope get confirmed against your organisation’s actual requirement before anything is agreed, rather than estimated from a published price list alone. For public-sector buyers, the G-Cloud 14 listing shortens that process considerably, since the commercial terms are already agreed through the Crown Commercial Service framework rather than negotiated from scratch with each buyer.

Evidence

A Service Level Agreement covering hosting, backups, business continuity and support sits alongside an annual penetration-testing statement, both available directly on the Trust page for your own risk and commercial assessment.

Related

For the technical assurance behind the commercial case, the IT & Information Security page covers the security and data detail directly, and the H&S, SHEQ & EHS Managers page covers what the system is actually used for day to day.

In a smaller organisation, final approval often sits directly with a Business Owner or Director rather than a separate procurement function.

See the commercial detail directly