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95% of all Heresafe clients agreed that we have helped them improve their productivity.Dashboards for Immediate Answers, Reports for Lasting Evidence
A forward-looking view of what's coming up, and an exportable record of what already happened - without building either one by hand in a spreadsheet.
Book a demoWhy it matters
Contractor compliance, site activity and outstanding actions all live in one place, so an expired document or missing credential shows up before work begins, not during it. You can see who’s on site, what work is happening and where risks might overlap, and track trends and recurring issues instead of reacting to each one in isolation.
Every team and every site works from the same information, every audit or management review has clear evidence behind it, and decisions get made on what’s actually happening now – not on scattered records or spreadsheets.
Who it’s for
Health and safety teams can identify compliance gaps, recurring risks and overdue actions, while contractor managers track approvals, documents, inductions and readiness to work. Site managers and supervisors can see who’s expected, who’s on site and what work is taking place, with senior leadership gaining visibility of performance, risk and trends across multiple sites.
Compliance and audit teams get reliable records and evidence without chasing information, while procurement teams can assess contractor performance and make better-informed supplier decisions. Contractors benefit from clearer requirements, faster responses and fewer delays, helping create safer sites and better-controlled contractor activity for everyone.
See what’s expected
Project Calendar gives a daily, weekly or monthly view of upcoming projects and jobs across every location, so whether that responsibility sits with a Site & Premises Manager, Project & Construction Manager or Events & Venue Operations Manager, they can see what’s planned before work starts without chasing separate site teams for updates.
See What Happened
Check-In and Reporting turns every check-in and check-out into a queryable, exportable record – who was on site, when, for how long – so a facilities or compliance manager can prove who was actually there, not just take someone’s word for it.
One screen for everything
The Overview Dashboard brings the whole compliance picture onto one screen, each area with its own trend over time: project and job volumes, Method Statement/Safety Plan and Risk Assessment approval status, visitor bookings, completed inductions, permits by type across all nine pre-set permit types plus any custom ones you’ve configured, and credential status.
A dedicated view for permits and credentials
The Overview Dashboard is the aggregate. The Permit Dashboard by Status and Type and the Credentials Dashboard are the drill-downs – their own dedicated live screens, separate from the roll-up numbers on the Overview Dashboard.
Two matrices, not one blended view
Company Matrices and People Matrices give the same at-a-glance check, one for every company, one for every worker – a gap spotted across your whole contractor base in one look, rather than checked record by record. Keeping them separate means “which companies are we exposed on” and “which workers need chasing” are two different, answerable questions, not one blended report that answers neither well.
Every report and matrix, ready to export
Configurable Reporting, Company and People Matrices, Credential Reporting, Questionnaires Awaiting Response and the Usage Report can all be exported for meetings, audits or renewal conversations. Credential Reporting tracks nine states, from awaiting response through to expired, while the Usage Report breaks credentials, inductions, permits and project activity down by individual type rather than a single total.
That gives you a clear record of compliance gaps, non-conformances and resulting CAPA (Corrective and Preventive Action activity), supporting audit readiness on demand instead of a scramble the week before an inspection.
See who’s actually logging in
The Internal User Report lets authorised users search and filter their own internal users – by name, email, status or role – and see each one’s last login date and how many times they’ve logged in over the last 30 days, with a filter for anyone who’s never logged in at all. Real visibility into adoption, not just an assumption everyone’s set up and using it.
One view across every workspace, not one dashboard per site
Multi-Workspace Management lets a centralised team oversee compliance standards across every location and sub-location from one place, with workspace-specific visibility and role-based permissions so a local team sees their own site while a head-office team sees the roll-up across all of them – the same standard applied everywhere, reported on centrally rather than site by site.
Derek Holes, Facilities Manager, Ornua Foods Read full case study“We could initially see the value in the Heresafe system and knew it would be the solution to our problems and that we needed to implement it immediately; we even spoke to other users and had a site visit to personally see the positive impact it had on other businesses.”
Pamela Cookey, Facilities Manager, National Composites Centre Read full case study“The Heresafe system is very easy to use and has given us a complete overview of our site tour bookings making it easier to plan ahead and reduce administration time.”
Find out if you’re ready with our Heresafe Onboarding Kit
Unsure if Heresafe is the right fit? We understand that choosing a new system can be challenging. That’s why we’ve developed our Onboarding Kit to simplify the decision-making process.
Check our package details
No matter which package you choose, you’ll receive the best features tailored for you and your team, to achieve your automation and management goals. Find more details on the available packages.
Make it your own
You’ll get to see and choose your customisation options, and check out the available add-ons and extras so the system is exactly what you want and need.
Getting you started and seeing value
Keeping this guide with you, and working closely with us, we can walk you through onboarding so you can be completely up and running with your own Heresafe system.
It’s easy to get started.
Step 1
Book a demo of Heresafe with the team.
Step 2
We’ll chat through your requirements and see if Heresafe is right for you.
Step 3
We’ll send you demo access and our onboarding kit to help you decide what you need.
Step 4
You decide if we’re right for you. No pushy sales calls.
Step 5
Like what you see and hear? Let’s get you onboarded with Heresafe!
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